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Alexandre Yersin
sadfasEnglish > Home > Planning - development
Decision On Approving The Plan On Building, Applying, Maintaining And Improving The Quality Management System Based On Tcvn Iso 9001 In The Operations Of The People’s Committees Of Communes, Wards And Towns In Lam Dong Province 

DECIDES:

Article 1. To approve together with this Decision the Plan on building, applying, maintaining and improving the quality management system based on TCVN ISO 9001 in the operations of the People’s Committees of communes, wards and towns in Lam Dong Province.

Article 2. The Department of Science and Technology shall cooperate with the Departments of: Home Affairs, Finance, Information and Communication, the Provincial People’s Committee Office, and related units to organize the implementation of the Plan guaranteeing progress and effectiveness.

Article 3. The Chief of the Provincial People’s Committee Office; the Directors of the Departments of: Science and Technology, Finance, Home Affairs, and Information and Communication; the Chairmen of the People’s Committees of districts and cities; the Chairmen of the People’s Committees of communes, wards and towns; Heads of related units, are responsible for implementing this Decision./.

C.c.:
- The Chairman, Vice Chairmen of the Provincial People’s Committee;
- As in Article 3;
- Archives.

FOR CHAIRMAN
VICE CHAIRMAN
Tran Ngoc Liem

(Signed and sealed)

 

THE PEOPLE’S COMMITTEE OF LAM DONG PROVINCE
-------

SOCIALIST REPUBLIC OF VIET NAM

Independence – Freedom - Happiness
---------------


PLAN

On building, applying, maintaining and improving the quality management system based on TCVN ISO 9001 in the operations of the People’s Committees of communes, wards and towns in Lam Dong Province

(Issued together with Decision No. 218/QĐ-UBND of the People’s Committee of Lam Dong Province dated 31st January 2018)

 

I. PURPOSES, REQUIREMENTS

1. Purposes

- Build conformable processes to settle work dealing with administrative procedures under the competence of the commune-level People’s Committees, facilitating the heads of units to control the process of working settlement, enhancing the quality of public services and the satisfaction of the people, improving the province’s administrative innovation index;

- Strive until 2021 to obtain 100% of the commune-level People’s Committees to apply the quality management system based on TCVN ISO 9001 for all administrative procedures.

2. Requirements

- Ensure scientification and compliance with the law and conformity with the operation situation; create conditions for officials to conveniently and timely deal with the works and the leaders of the commune-level People’s Committees to monitor and control the process of working settlement of the units, enhancing administrative innovation activities;

- Apply the system conforming to specific conditions at each commune-level unit; ensure the publicity and transparency and the system to be implemented with effectiveness and efficiency.

II. SCOPE AND OBJECTS OF APPLICATION

The quality management system based on TCVN ISO 9001 shall be applied for all administrative procedures under the competence of the commune-level People’s Committees in the province.

III. CONTENTS

1. Make a survey and evaluate the state of quality management affairs at commune-level People’s Committees to build a common model and pilot units;

2. Build a common set of materials used for commune-level People’s Committees, including a system of materials in accordance with TCVN ISO 9001, internal procedures and work settlement procedures as required by administrative procedures under the competence of commune-level People’s Committees and joint administrative procedures;

3. Organize training and guide the application of the frame model material system, organize training for experts on duty of internal evaluation; guide the internal evaluation, maintenance and improvement of the quality management system based on TCVN ISO 9001 at units;

4. Organize the implementation and application of the quality management system at pilot units;

5. Carry out the evaluation of frame model completion;

6. Approve the frame model and carry out the application for 100% of commune-level People’s Committees in the province;

7. Announce the quality management system conforming to TCVN ISO 9001; associate with the management and monitoring of the process on the Provincial Portal; carry out the maintenance and improvement of the quality management system upon announcement;

8. Make a report and assess the implementation results.

IV. METHODS AND PROGRESS OF IMPLEMENTATION

1. Methods of implementation

a) Pilot model implementation:

- Establish a Team of frame-model building including representatives of: the Department of Science and Technology (Sub-Department of Standards – Metrology and Quality), Department of Home Affairs, Department of Information and Communication, the Provincial People’s Committee Office, the People’s Committees of districts and cities, and Consulting and Certifying Organizations;

- The tasks of this Team: Build the frame model (common material system used for commune level); implement training for commune-level officials on the methods of internal application, evaluation, maintenance and improvement; implement the pilot at 24 People’s Committees of communes, wards and towns (02 commune-level units of each district and city to be selected for the pilot); complete the frame model; inspect, assess and report the implementation results;

b) Wide application: Based on the frame model, the People’s Committees of districts and cities will carry out the application for the remaining commune-level People’s Committees in the province.

2. Duration and progress

a) For 2018: Make a survey and evaluate the state of quality management affairs at commune-level People’s Committees; build the frame model; organize training; guide the application and operation of the material system into actual running at 24 pilot units; inspect, assess and report on the implementation results.

b) For 2019: The People’s Committees of districts and cities must organize the implementation of at least 50% of the commune-level People’s Committees in the region.

c) For 2020-2021: The People’s Committees of districts and cities must organize the implementation at all the remaining commune-level People’s Committees in the region.

V. EXPENDITURE FOR IMPLEMENTATION

The total expenditure for implementation is 2,668,000,000 VND (Two billion, six hundred and sixty-eight million Vietnamese dong). Of which:

1. The amount for building the frame model and implementing the pilot program at 24 units is: 716,000,000 VND (Seven hundred and sixteen million Vietnamese dong).

2. The amount for implementing the pilot programs at the remaining 122 units is: 1,952,000,000 VND (One billion, nine hundred and fifty-two million Vietnamese dong) (16,000,000 VND/unit) which shall be allocated from the budget of the People’s Committees of districts and cities. Of which: 16,000,000 VND is the minimum amount for 01 unit; based on the actual situation of the locality, accordingly, that amount may be higher but not exceed the rate as stipulated in Circular No. 116/2015/TT-BKHCN of the Ministry of Finance dated 11th August 2016.

(Details are specified in the attached appendix).

VI. IMPLEMENTING ORGANIZATION

1. The Department of Science and Technology shall

a) Preside over and cooperate with the Department of Home Affairs, the Department of Finance, the Department of Information and Communication, the Provincial People’s Committee Office and related units to implement this Plan; establish a Team for pilot implementation; take responsibility for the frame model carried out at commune-level People’s Committees according to the stipulated progress;

b) Direct, guide, monitor, speed up and inspect the building, application, maintenance and improvement of the quality management system at commune-level People’s Committees; six months, one year periodically or unexpectedly, summarize the implementation results and report to the Provincial People’s Committee.

2. The Department of Finance shall

Verify, propose and allocate expenditures for implementing this Plan; also, guide and manage the use of the expenditures as stipulated.

3. The Department of Home Affairs shall

a) Cooperate with the Department of Science and Technology to monitor and evaluate the efficiency of the application of the quality management system at commune-level People’s Committees, and evaluate and announce the yearly administrative innovation index;

b) Cooperate with related units to propose to the Provincial People’s Committee for review and decision for rewarding the units obtaining achievements in the Plan’s implementation.

4. The Provincial People’s Committee Office shall

a) Review administrative procedures and assist commune-level People’s Committees in effectively applying the quality management system for administrative procedures under their competence; control and agree upon administrative procedures to guarantee that 100% of commune-level administrative procedures are applied via the quality management system;

b) Cooperate with the Department of Science and Technology to monitor and evaluate the efficiency of the application of the quality management system at commune-level People’s Committees.

5. The Department of Information and Communication shall

a) Cooperate with the Department of Science and Technology to carry out the dissemination and propaganda on the building, application, maintenance and improvement of the quality management system in the operation of commune-level People’s Committees; monitor and evaluate the efficiency of the application of the quality management system at commune-level People’s Committees;

b) Announce administrative procedures being applied via the quality management system at commune-level People’s Committees on the Provincial Portal and control the implementation process via the portal.

6. The People’s Committees of districts and cities

a) Select 02 commune-level administrative units to implement the pilot; nominate officials to participate in the Team during the building of the frame model;

b) Make estimates and allocate expenditures for implementing the Plan in districts and cities as regulated;

c) Direct commune-level People’s Committees to implement the Plan; monitor, accelerate, guide and inspect the building, application, maintenance and improvement of the quality management system at commune-level People’s Committees in the province;

d) Six months, one year periodically or unexpectedly, summarize the building, application, maintenance and improvement of the quality management system at commune-level People’s Committees in the province; and report to the Department of Science and Technology as regulated.

7. The commune-level People’s Committees

a) Organize the application of the quality management system at the unit; and allocate human resources to carry out the Plan;

b) Six months, one year periodically or unexpectedly, summarize the building, application, maintenance and improvement of the quality management system at the unit; and report to district-level People’s Committees as regulated./.

APPENDIX: ESTIMATE OF EXPENDITURES FOR CONSULTING, BUILDING, APPLYING, MAINTAINING AND IMPROVING THE QUALITY MANAGEMENT SYSTEM BASED ON TCVN ISO 9001:2008 AT COMMUNE-LEVEL PEOPLE’S COMMITTEES

(Issued together with Decision No. 218/QĐ-UBND of the People’s Committee dated 31st January 2018)

 

No

Contents

Quantity

Max stipulated amount

Stipulated amount to be applied

Amount (VND)

I

Expenditures for implementation at 24 pilot units

716,000,000

1

Lease a consulting unit to carry out the following contents:

- Training on TCVN ISO 9001:

+ Perception: 01 class

+ Guiding the application of the quality management system: 24 classes

+ Internal evaluation: 01 class

- Guiding the implementation of internal evaluation at commune-level People’s Committees: 24 sessions

24 commune-level People’s Committees

26,400,000

8,000,000

192,000,000

2

Units shall mutually cooperate to build the frame model of common material system used for commune-level People’s Committees

107 procedures

1,600,000

1,600,000

171,200,000

3

Expenditures shall be paid to commune-level People’s Committees for applying the quality management system, including:

- Office supplies;

- Internal evaluation affairs;

- Training.

24 commune-level People’s Committees

32,000,000

8,000,000

192,000,000

4

Lease a certifying unit to support the inspection and evaluation upon announcement

5,000,000

5,000,000

120,000,000

5

Costs of business trips, petrol serving the inspection, evaluation and supervision upon announcement

 

 

 

40,800,000

II

Expenditures for implementation at 122 remaining units

1,952,000,000

1

Lease a consulting unit to carry out the following contents:

- Training:

+ Perception on TCVN ISO 9001

+ Guiding the application of the quality management system

+ Internal evaluation

- Guiding the implementation of internal evaluation at commune-level People’s Committees

122 commune-level People’s Committees

 

8,000,000

976,000,000

2

Expenditures shall be paid to commune-level People’s Committees for applying the quality management system, including:

- Office supplies;

- Internal evaluation affairs;

- Training.

 

 

 

 

Total

2,668,000,000

 

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